Black Job Center

Senior Grants Specialist (Chemistry) - Arts & Sciences

companyWashington University in St. Louis School of Arts & Sciences
location6475 Forsyth Blvd, St. Louis, MO 63105, USA
PublishedPublished: 12/8/2023

Scheduled Hours


Position Summary

Responsible for more complex pre-award and post-award grant administration and/or broader scope and may lead/direct one or more grant assistants/specialists.

Job Description

Primary Duties & Responsibilities

  • Serves as lead or may direct Grant Assistants or Grant. May train others in all pre and post-award administrative functions.
  • Identifies and collects potential grant applications/ instructions for PIs.
  • Serves as internal liaison and grant content representative, ensuring that all funds are set up in a timely manner; prepares any necessary project advances and no-cost extensions and ensures that funds are carried forward as appropriate.
  • Ensures timely implementation of contracts and subcontracts by managing processes, examining information, and complying with necessary requirements of OSRS.
  • Serves as a subject matter expert on complex troubleshooting error resolutions/solutions for grant submissions and financial reports.
  • Analyzes and prepares comprehensive and often complex monthly financial reports on all research accounts (expected to be of a large scale/scope). Monitors, analyzes, and provides forecasts for grant budgets ensuring appropriate and timely expenditures and reconciliation of funds. Distribute/discuss with PIs and senior leadership.
  • Tracks and maintains online database of grants submitted, awarded, rejected, etc.
  • Organizes and determines proper action plans, including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
  • Responsible for ensuring that human and animal study protocols are associated with the applicable proposal or award.
  • Coordinates transfer of PI grant files into Wash U and to new institutions or new departments.
  • Responsible for the closure of grant accounts. Submits final progress report and final invention statement (if applicable) to the appropriate agency.
  • Coordinates the necessary support with internal and external requests for grant-related information (i.e., current biosketches, trainee information, human/animal protocol approvals, and other support).
  • Creates, addresses, and processes correspondence of moderate to high complexity with granting agencies (i.e., inquiries, carry forward requests, change-in effort requests, no-cost extensions, equipment purchases, and budget reallocation requests).
  • Obtains signatures and forwards grant financial status reports to PI and senior leadership.
  • Updates grants lists monthly or when new fund numbers are received.
  • Organizes and maintains electronic and hard copy grant files.
  • Attends training sessions/seminars related to the position.
  • Assists senior leadership with special projects as requested.
  • Works with PIs to provide fund management and make any necessary budgetary changes.
  • May identify and assign payroll to appropriate sources and enter directly into HR system, with PI approval.
  • Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
  • Performs other duties as assigned.

Preferred Qualifications

  • Supervisory experience.
  • Demonstrated analytic skills.
  • Knowledge of Workday, Adobe Acrobat, Microsoft Office, PC, InfoEd RMS, SUBS, agency guidelines, etc.
  • Working knowledge of standard accounting procedures and ability to utilize computerized accounting systems.
  • Effective verbal, written, and interpersonal communication skills.

Required Qualifications

Equivalent of Bachelor’s degree with five years of experience in accounting or related field plus experience in grants administration or nine years of combined education and related experience.



Salary Range

$52,000.00 - $88,800.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.


If you are unable to use our online application system and would like an accommodation, please emailCandidateQuestions@wustl.eduor call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement


  • Up to 22 days of vacation, 10 recognized holidays, and sick time.
  • Competitive health insurance packages with priority appointments and lower copays/coinsurance.
  • Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
  • WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.


  • Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!


  • We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
  • WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit:

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.