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Senior Administrative Assistant (Dental Hygiene)

Senior Administrative Assistant (Dental Hygiene)

locationEvansville, IN, USA
PublishedPublished: 12/8/2023

Title: Senior Administrative Assistant (Dental Hygiene)

Division: Provost's Office

Department: College of Nursing & Health Professions

FLSA Status: Non-Exempt

Salary Range: Grade 5: $13.17/hour

EEO Job Group: 5 E6

Position Summary

The University of Southern Indiana is accepting applications for Senior Administrative Assistant (Dental Hygiene) .

To provide administrative support for the College of Nursing & Health Professions, Dental Hygiene and Dental Clinic.


  • Establish and maintain student files and databases to facilitate student selection and orientation and health records.

  • Maintain and track student health documentation for both programs.

  • Process student forms and update student records.

  • Serves as the Senior Administrative Assistant in the Dental Clinic.

  • Provide support for the program selection process.

  • Assist in preparation of special events for students and faculty.

  • Assist in preparation of accreditation documents.

  • Provide support to the program Chair and faculty including credit card use and reconciliation, collection and collation of accreditation documents, and curriculum documents.

  • Assist in development, maintenance, and improvement of the student information system by establishing files on new students; entering in database programs; updating statistics; preparing current lists, mailing labels, and sheets of statistical data from the file reports.

  • Respond to written and oral queries about the programs.

  • Assist in the update of student and faculty handbooks.

  • Prepare mailings and reports as requested.

  • Coordinate course scheduling, section changes, room rescheduling, and book orders.

  • Assist in maintaining program course and Blackboard websites.

  • Assist in supporting all college activities.

  • The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.

Required Knowledge and Skills

  • High school diploma/GED required.

  • Two years office experience or comparable work experiences required.

  • Experience with microcomputers, word processing, spreadsheet, electronic mail, and Internet programs required.

  • Strong written and oral communication skills required.

  • Strong interpersonal, organization, and time management skills required.

  • Strong customer services skills required.

  • Strong attention to detail and the ability to multi-task required. Must possess the ability to prioritize work requested from all faculty in a timely manner.

  • Strong problem solving skills required.

  • Ability to be flexible and the willingness to learn new responsibilities in a short time required.

  • Ability to apply skills learned to similar activities required.

  • Ability to work in a team environment and the flexibility to move from one project to another required.

  • Ability to work cooperatively required.

  • Ability to work with a diverse group of internal and external individuals required.

Preferred Knowledge and Skills

  • College degree or some college coursework preferred.

  • Knowledge of Blackboard technology preferred.

Regular Work Hours/Travel Requirements

  • Standard work hours are Monday through Friday, 8:00am – 4:30pm.
  • Hours may be adjusted for program/center coverage needs.
  • An occasional change in schedule and/or overtime may be required.

About USI

The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include:

  • Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
  • Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
  • Full tuition fee waiver for employees/75% for spouses and dependent children.
  • Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service

For more information about the benefits that USI offers, please visit

Application Process

Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include:
  • Letter of interest and qualifications for the position
  • Resume

Pre-Employment Screening

A background check will be required for employment in this position.

Authorization to Work in the United States

USI typically will not sponsor an employment-related visa for this position.

Interview Accommodations

Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at or (812) 464-1815.

EEO Statement

The University of Southern Indiana is an EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.